» Due Diligence Tutorial (Rev. 10/23/07) (PPT, approx. 1.2 MB)

» Due Diligence Tutorial (Rev. 10/23/07) (PDF, approx. 1.3 MB)

» Cooperative Procurement Compliance Questionnaire (Rev. 4/9/08) (PDF, 150 KB)

On June 28, 2004, Mohave received a copy of a revised Cooperative Procurement Compliance Questionnaire. The purpose of the questionnaire is to determine whether cooperatives are in compliance with the State's procurement laws and applicable rules in awarding contracts for schools to use.

Even though the questionnaire is dated May 2004, it is applicable to audits for fiscal years ending June 30, 2004, and thereafter. Many existing Mohave contracts were awarded prior to revision of the questionnaire. However, existing Mohave contracts comply with the requirements of the State's procurement laws and applicable rules, as well as, the Cooperative Procurement Compliance Questionnaire in effect at the time of award.

Mohave has reviewed the revised questionnaire and provided a response for each item as it applies to Mohave contracts. We believe the response will assist members in determining that Mohave contracts are valid options for their procurement requirements.

» Procurement Practices Review 1 - Period ending 6/30/05
» Procurement Practices Review 2 - Period ending 12/31/05
» Procurement Practices Review 3 - Period ending 6/30/06
» Procurement Practices Review 4 - Period ending 12/31/06
» Compliance Letter from Office of the Auditor General - Dated 8/22/06

» USFR Compliance Questionnaire (Rev. 7/9/08) (PDF, 204 KB)

Attached is a review of the July 2008 Auditor General's revision to the USFR Compliance Questionnaire. This revised document will be used by auditors for school district financial audits beginning with the FY2008 audit. The only significant change to the questionnaire is
the addition of a table at the top of page 8. The table tracks cooperative
contract testing. The portion in the attachment addresses procurement practices. Each requirement has been listed along with how it applies to Mohave contracts and the information Mohave can provide to substantiate compliance.

» Arizona State Board of Education School District Procurement Rules Review (PDF, 90 KB)

The Arizona State Board of Education School District Procurement Rules set the requirements for school district competitive procurement over a specified threshold (currently $33,689). Those requirements were reproduced and appropriate Mohave responses to the requirements were inserted for member review.

» School District Flyer - Newsletter of the Auditor General - July 2005 (PDF, approx. 210 KB)
Article entitled "Using Purchasing Cooperatives" gives the Auditor General's definition of due diligence as it relates to cooperative procurement.

» Arizona Auditor General Email of 9/13/05 (PDF, approx. 30 KB)
Email pertains to amount of and degree of complexity of due diligence to be performed when using purchasing cooperatives.

» School District Flyer - Newsletter of the Auditor General - June 2007 (PDF, approx. 120 KB)
In the Questions and Answers section of the newsletter, the Auditor General's Office addresses school district requirements related to purchases made through purchasing cooperatives.

NOTE: A copy of Mohave's review of the USFR Compliance Questionnaire issued by the Auditor General's Office is posted in the "How Does Mohave Comply with the Rules and Regulations of the State?" section above. The review includes information that will assist members in performing due diligence reviews.

If you would like to have a Due Diligence Tutorial Presentation made at your location for staff members, please contact Mark Kinsey, Director of Outreach and Education, by email at markk@mesc.org or by phone at (602) 277-4290.