About Vendor

NOT EFFECTIVE UNTIL 02/03/2026
Birchwood Ratcliff & Associates, LLC
Visit Website
7806 NW 40th Ct
Coral Springs, FL 33065
Main Contact:
Chris Ratcliff
Phone: 561-670-8818
Contract:
25N-BRA-0203
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Solicitation:
25N-1030 Point of Sale Systems (Non-food)
Contract Dates:
Award Date: 01/22/2026
Effective Date: 02/03/2026
Next Renewal: 02/03/2027
Final Expiration: 02/03/2031
Mohave Contacts:
Contract Specialist:
Mike Nentwig, CPPB

Order Compliance Specialist:
Michelle McLemore

Orders should be sent to orders@mesc.org for review.



Birchwood Ratcliff & Associates, LLC provides:

  • Point of Sale
    • Hardware
    • Software
    • Merchant Services

 

Excluded Items
None
About the Vendor

Birchwood Ratcliff & Associates delivers a comprehensive, enterprise-grade payment processing and point-of-sale ecosystem designed specifically to support the operational, financial, and compliance needs of public agencies, schools, municipalities, and nonprofit organizations. Through the Mohave Cooperative Contract, members gain access to a fully integrated suite of payment solutions—including in-person POS terminals, online payment portals, mobile payments, and system integrations—without upfront software licensing fees, hardware costs, or ongoing maintenance charges.

Our model leverages merchant processing revenue, a standard cost of operations, to fund implementation, system configuration, hardware deployment, and ongoing support, allowing agencies to modernize payment workflows without budgetary impact. The platform supports secure, scalable, and PCI-compliant transactions while offering robust reporting, reconciliation, role-based access controls, and real-time visibility across departments and locations.

Mohave Members may bypass the traditional RFP process and procure quickly under our competitively solicited cooperative agreement, reducing administrative burden and accelerating deployment. The result is a flexible, future-ready payment infrastructure that improves efficiency, enhances the customer experience, and supports long-term operational growth at no cost to the agency.

Birchwood Ratcliff & Associates, LLC Pricing and Contract Documentation:

Click here to go to the vendor's pricing page

Contract Documents:

Clicking on the button above link and logging in will direct you to a page containing vendor contract pricing and the following contract documentation:


  • Compliance Questionnaire: A copy of the USFR Compliance Questionnaire with Mohave's response to each item. Direction is provided to confirm Mohave's response.
  • RFP Determination: A copy of the written determination prepared prior to using a request for proposals. (Only applies to JOC contracts as of 7/1/14.)
  • Bidders List and Bid Opening: Copies of the bidders list showing registered vendors receiving the solicitation notice, the bid or proposal receipt log substantiating the date and time bids or proposals were received, and the public opening record.
  • IFB or RFP: A copy of the complete IFB or RFP. Addenda, if any, are included.
  • Request for Best & Final Offer: A copy of the Request for Best & Final Offers issued for competitive sealed proposals.
  • Bid or Proposal: A copy of the bid or proposal submitted by the vendor. For proposals, the vendor's best & final offer, if any, is included in this file.
  • Award, Extensions and Amendments: Copies of the evaluation and award documents, contract extensions and contract amendments, if applicable.
  • Pricing Summary: Document indicating where to access pricing for the contract. Also includes additional pricing comparison document used during the evaluation process.
  • Due Diligence Tutorial: A step-by-step guide to assist in performing due diligence reviews of Mohave contracts.


Standard Order Contract

Contract Info Guide: User_Guide.pdf
Process Type: Standard Order
Website: https://birchwood.federalgovernment.info/
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