Great News for Mohave’s Members for EDGAR Certifications
by Contracts Team
Mohave has made a change to make it easier for members to find our EDGAR Certifications. We have added a new EDGAR Certification subfolder in the Due Diligence Contract Documentation folder that includes just the signed EDGAR Certification. This will make it easier when our school district members are audited for use of federal monies. This is the new look of the Contract Documentation Folder (in bold):
Contract Documentation
21A_XXX_0507.zip (Zip file that contains the due diligence folders for ease of use)
EDGAR Certification (Contains the signed EDGAR Certification)
Individual Documents (Unzipped files for your specific use)
Mohave is hoping this will make our due diligence packages user-friendly for your auditing and compliance processes.
Let us know what you think about the change
Hat tip to Cheryl James of Washington SD No. 6 for her suggestion.
Vendors – Come and Meet Mohave at NIGP Capitol Chapter’s Reverse Vendor Trade Show
by Contracts Team
A team of Mohave’s staff will be participating in NIGP Capitol Chapter’s Reverse Vendor Trade Show. We will be at the Goodyear Ball Park (1933 S. Ballpark Way, Goodyear, AZ 85338) on Tuesday, April 11, 2023, from 9:30 a.m.- 1:00 p.m. You will get to meet directly with Mohave and other procurement representatives from local public agencies, including cities, counties, state agencies and school districts.
Pre-registration is $25.00 per person by registering online at aznigp.org, or $30.00 at the door. For additional information email Gwendelyn Turensky at gwen.turensky@maricopa.gov
Mohave hopes to see you there!
ASPIN Holding Fund
by ASPIN Team
Each ASPIN member has a Holding Fund deposit with ASPIN that is equal to six (6) weeks of the member’s estimated purchases. The funds are utilized to pay Shamrock Food invoices on the member’s behalf. ASPIN then invoices the member for the amount due on Net 30 terms, which replenishes the fund.
The ASPIN Holding Fund deposits belong to the members and are never utilized by ASPIN or Mohave for their operations. They are accounted for separately and only used for payment of the member invoices. They will be returned to the member including any accrued interest in the event of membership termination.
This process provides financial benefits for ASPIN members. Direct weekly payments from ASPIN means the vendor doesn’t have to carry a large receivables balance, which allows them to offer more competitive contract pricing. Prompt payments also result in .5% quick-pay discounts, which are passed on to the members.
Annually, ASPIN evaluates each member’s Holding Fund against actual purchase totals to ensure there are sufficient funds to equal six (6) weeks of estimated payments. If usage has increased, ASPIN may reach out to the member to request an additional deposit to the fund. Also, if your food service department has excess cash, an additional deposit to your Holding Fund could help to reduce this balance. Contact Tami Hitt Wyant if you would like to evaluate your Holding Fund.