One Extra Day. Countless Dollars Protected.
by Administrative Team
In public purchasing, every dollar matters. Every vendor agreement, every purchase order, and every contract term plays a role in how effectively your agency stewards public funds.
At Mohave Cooperative, we take that responsibility seriously. That’s why we do something most cooperative purchasing agencies don’t:
We spot-check every purchase order before it goes out the door.
This one small step—adding less than a single business day on average—makes a major difference. We verify that pricing matches contract terms, confirm vendor compliance, and ensure your agency gets exactly what was promised. No overcharges. No misaligned terms. No surprises during audit season.
Why It Matters
Most purchasing cooperatives aim to be fast. That’s fine, until speed becomes a substitute for diligence. When contract terms are missed or pricing is off, it can lead to unnecessary costs, strained vendor relationships, or worse: compliance findings during an audit.
Our process is designed to prevent that. We serve as an extra layer of protection for your business office, checking the details before they become problems.
Built for Arizona’s Public Agencies
We understand the pressure our members face to stretch every dollar. Our process is built with that in mind: providing high-value oversight with minimal disruption to your workflow. In fact, many agencies report greater time savings overall, thanks to fewer disputes and less backtracking.
When your board or council asks how you’re ensuring contract compliance…
When your auditors review your procurement records…
When you need confidence that everything checks out…
You’ll be ready, with Mohave Cooperative in your corner.
Want to learn more about how our PO review process works?
Email us at erin@mesc.org.
One extra day. Countless dollars protected. It’s a smarter way to buy. Comply with us!
Vendor Pro Tip: Boost Sales with Price Reductions
by Contracts Team
Thinking about running a summer sale or limited-time offer to boost sales?
Mohave offers the flexibility of special, time-limited price reductions, commonly referred to as “Promos.” These price reductions are built right into our contracts, giving you a powerful tool to drive engagement and grow your customer base.
The requirements are as follows:
- Reduction is available to all members equally
- Reduction is for a specific time period, normally not less than thirty (30) days
- Original price is not exceeded after the time-limit
- Mohave has approved the new prices prior to any offer of the prices to a member
If your firm has some price reduction offers you would like to extend under your Mohave contract, or you would like to know more, please contact your Contract Specialist, or the Contracts Team at: contracts@mesc.org.
Transition into FY26 with Mohave
by Compliance Team
As the new fiscal year gets underway, we want to thank you for all your hard work in ensuring your procurements with Mohave were successful. Mohave is here to support you through a smooth and efficient transition into FY26. Below are a few friendly reminders to help keep everything on track as we move into FY26:
New Blanket Purchase Orders:
If you’ve created blanket purchase orders for FY26, please send them to orders@mesc.org before your agency begins placing orders against the purchase order. This helps ensure timely processing and uninterrupted service.
Rollover Purchase Orders:
If you’re carrying any purchase order balances forward to the FY26 school year, send a signed copy of the new purchase order to orders@mesc.org. Remember to notate the prior year’s purchase order number on the new FY26 purchase order. This allows our records to follow your procurement until it is fully invoiced. Mohave does not need a copy of the initial quote.
Renewal Purchase Orders:
If you’re renewing a service or agreement with a vendor and your agency uses purchase orders, please note that a renewal purchase order may also be required. An annual renewal agreement alone may not be sufficient. Be sure to follow your agency’s purchasing procedures and issue a new PO if needed before the renewal takes effect.
Double-Check Pricing:
Some vendors provide quotes ahead of the new fiscal year, but approved contract pricing may have changed. You can find current pricing on the Mohave website. If there has been an update, reach out to the vendor for a revised quote before issuing your purchase order.
Direct Order Contracts:
The same best practices apply to our Direct Order Contracts as well. However, we do not require you to send the purchase order to us before goods are shipped or services begin. For a complete list of our Direct Order Contracts, visit https://mesc.org/direct-order/
Tip: The User Guide on our website can walk you through the order process for Direct Order Contracts.