About Vendor

Xerographics of Flagstaff, Inc., dba Smart Document Solutions provides:

• Copier Sales & Service for:
  • EPSON
  • Xerox
• EPSON Software for document and print management

Smart Document Solutions (a DBA of Xerographics of Flagstaff, Inc.) is a locally owned, Arizona-based authorized Xerox and Epson sales and service partner delivering secure, efficient, and cost-effective document solutions to school districts and public agencies. As your single-source provider for multifunction devices, printers, supplies, service, and Managed Print Services, we combine national-class technology and guarantees with hands-on local service and a deep understanding of public-sector procurement and the unique needs of education.

Smart Document Solutions is led by a small, experienced leadership team that puts public-sector customers first. Our Phoenix and regional branch personnel combine Xerox-certified technical resources with experienced account management.

What we do

We partner with districts and government agencies to reduce printing costs, improve uptime, strengthen security, and streamline document workflows. Our offerings include:

• Portfolio of Xerox ConnectKey®-powered multifunction printers and networked devices that simplify workflow and strengthen security.
• Portfolio of highly cost effective and energy efficient Epson multi-function printers that allow your organization to reduce their carbon footprint and utilize the power of color without going over budget.

Managed Print Services and cost-per-print programs that deliver predictable, auditable expenses and simplify supplies and billing.

• Document workflow automation and capture solutions reduce paper handling and free staff to focus on students and constituents.
• Onsite repair, proactive maintenance and consumable management backed by years of experience in the public sector market to keep your office at maximum efficiency.

State contract & cooperative purchasing knowledge. We operate with contract methods that support public purchasing requirements and will work with your procurement office to comply with state and district rules.

• Local presence & rapid response. Smart Document Solutions maintains Arizona offices (Phoenix, Flagstaff, Lake Havasu City) and a local team of sales, service, and operations personnel so we deliver fast, accountable on-site support.
• Cost control & transparency. Our Cost-Per-Print agreements, detailed meter-reading and replenishment processes, and transparent schedules are engineered for predictable district budgets and auditability.

Security, sustainability & student focus. We deploy Energy Star and environmentally responsible devices and workflows that help reduce energy and consumable waste while maintaining the security and privacy protections districts require.

Our commitment

We treat every district and public agency as a strategic partner: bringing proven Epson and Xerox technology, a local team that understands schools and municipal operations, transparent pricing and contract language, and the responsiveness you expect from a vendor that’s part of your community. Whether your goal is to lower costs, tighten security, improve uptime, or automate document processes, Smart Document Solutions has the people, the processes, and the vendor relationships to deliver measurable results.